frequently asked
How can I find out if my date is available?
How can I reserve my date?
Answer: The most current available dates can be learned by sending an email to: weddings@whitechimneys.com. An official booking occurs when the contract is signed and 25% down payment is received.
What is your cancellation policy?
Answer: A client requested cancellation of their signed contract and date, regardless of the reason, requires written notice via e-mail or paper. Refunds are only considered with the following policies: 50% of your to-date payments will be refunded, only if your date is able to be rebooked for an event of equal or greater value.
Will there be other events scheduled at the same time?
Answer: Only one event is held per day.
What happens if it rains on my wedding day and my ceremony was supposed to be outdoors?
Answer: If it rains, the wedding ceremony will be held inside the tobacco barn with cocktail hour to follow in the tented patio.
How many guests can you accommodate?
Answer: Our occupancy permit inside the main barn is 220 guests with over 60,000sq ft of gardens and patio to host higher guest counts. Open field space is also available for numerous additional tents. Our Tricentennial event was an excellent example of higher guest opportunities.
When can we start decorating for our event? How long will we have the venue?
Answer: Since we host weddings on Friday, Saturdays and Sundays, each event will have a customized timeline of arrivals. Friday weddings can set up on Thursdays. Saturday and Sunday weddings have access to the venue as soon as two hours after the previous event departs.
Is there onsite parking available? Is there room for shuttle services?
Answer: There is a paved parking lot that accommodates over 80 spaces. Ample turn-around and waiting spaces are available for shuttles, school buses, or motor coaches. Check out our favorites!
Is there a smoking permitted on site?
Answer: There is a designated, easily accessible smoking area. Smoking is not permissible in or within 25 feet of the buildings. This includes all garden areas directly South and West of the tobacco barn. If smoking occurs in restricted areas, our coordinators and staff will ask for immediate extinguishment and to escort the guests to the designated smoking area. Custom cigar bars are permissible with careful planning.
Are there any restrictions or guidelines for decorations?
Answer: Real flame candles are not permitted to be lit inside the tobacco barn. Candles in containers may be used in the outside garden areas only. Table centerpieces utilizing flameless flicker candles are the preferred candle for indoor decoration. If you need assistance in planning centerpieces, our planning staff and coordinators will be happy to assist you in planning.
Are tables, chairs, and linens included?
Answer: All banquet tables and 200 wood, padded seat, indoor chairs are included in venue pricing. White ceremony chairs are priced individually and are set up by our staff, based on your guest the final week of your event. We own our own linens and napkins which are available for modest fees.
Where can we take pictures?
Answer: As a guest you can take pictures anywhere on the venue property, other than the interior of the main house and interior of equine stable. Some pasture locations on the property may require you to have a staff member with you.
What is the alcohol policy at White Chimneys?
Answer: Alcohol service to your guests is permissible by hiring Roaming Libations Mobile Bar who are RAMP certified and insured. We love to offer custom signature cocktails using herbs (mint, thyme, sage, lavender, rosemary) grown in our gardens. We also offer add-on features such as a remodeled horse trailer bar and donkey/ponies for alcohol service during cocktail hour.
Does the venue have air conditioning and heating?
Answer: The White Chimneys tobacco barn is climate controlled for summer and winter!
Is the venue handicap accessible?
Answer: Yes, the venue offers commercial ADA accessibility. There are numerous restroom facilities and 2 ADA ramps into the reception barn.
Do you have a preferred vendor list or can I hire outside vendors?
Answer: We offer a list of our favorite, preferred vendors who we have worked closely with for the past 14 years. We love to assist you in planning these details of your special day. This list is part of your planning and contract binder which you receive at your booking. If you choose to hire a vendor not on our preferred list, we do desire to have a planning meeting or visit to confirm that all details and standards of conduct align with our expectations and vision.
Are pets allowed on site to be included in our ceremony?
Answer: Yes, we love our animal friends! However, prior notice must be given to your event planner and coordinator. This will be placed in writing in the special request area of the contract. All animals should be leashed or contained. It is expected that all animals and pets be licensed where applicable and up to date on all recommended vaccines. Proof of vaccines and a clean bill of health must be available for review.
Should I hire an event coordinator?
Yes! When you book your wedding at White Chimneys, 3 hours of planning services are included in venue fee. Additional planning time and services are available upon request. White Chimneys' Day-Of-Coordinators attend your rehearsal and entire wedding day. If you choose to hire an outside coordinator or planning services, a White Chimneys Liaison Staff member is required to assist.
When will my wedding rehearsal be?
Answer: Friday and Saturday weddings will rehearse on Thursday afternoon/evening. This must be a selected time to accommodate the separate weddings. Your day-of-coordinator will attend rehearsal and assist in final detail planning. Your officiant should also plan on attending.
Does White Chimneys offer dressing and getting ready spaces for bridal parties and family members?
Answer: A 2000 sq foot Bridal Suite is available make-up stations, refreshment station, refrigerator, sinks and ADA restrooms. The main reception barn features a large loft for Groom’s dressing purposes and 5 additional restrooms. All spaces have cable TV and WiFi. Access to these areas are customized to as early as 6am. You can also book one of our bar staff to attend to your morning celebrations!
